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WELLAND CAMERA CLUB

Hints and Help Pages

Digital Competition Entry

In order to speed up the handling of digital images in the various club digital competitions a standard entry form has been developed.
It greatly increases the work of those preparing the competitions if they must hunt for the required information or edit the provided information. All entries need to follow the same format when preparing the text entry file in order for those working on the competition to do their job in a timely manner.

Entries not following this format may be rejected if there may not be sufficient time to resolve issues.

The text entry file provides information about the participant, the competition, and the files being entered. If you are using email to make an entry, the easiest way to send this information is embedded in the body of the email. A copy of a blank entry form can be downloaded here.

Resizing and Renaming Digital Images

So your entry will be properly displayed for judging, the image file must not be any wider than 1024 pixels and must not be any taller than 768 pixels. Images submitted larger than these dimensions will be resized down to meet the requirements. Images smaller than these dimensions WILL NOT be resized.Small images will be judged as presented.

Resizing can be detrimental to how the image is displayed for judging. Each participant must do their own resizing before submission. Competition workers will not be responsible for changes in the image appearance due to resizing.

If you are going to apply sharpening to a submitted image, this procedure should be done AFTER the image has been resized. The effects of sharpening can be distorted if the image is resized after sharpening is applied.

All submitted digital files MUST be renamed in order for those managing the competition to find indiviual files. The naming format is;
• Three initials of the participant's name. (Please use the same 3 initials all year.)
• Folowed by the underscore character ("_").
• A "short" filename sufficient to identify your entry from others you may make.
(Long elaborate file names are difficult to manage.)
An example of a proper filename;
abc_filename

Accompanying Text File

This is a simple text format that provides the needed information. You may use whatever word processor you are familiar with to prepare the document, but please save the file as a text (.txt) document by using the "Save as" option on most programs. This will save a lot of time doing file conversions.A standard format that meets the needs for digital entries is below.

Welland Camera Club
Photographer's Name:    (Enter your name.)
Photographer's Group:   (Enter which level you are at; Bronze, Silver, Gold, or Platinum)
Competition:            (Enter the competition name.)
Month:                  (Enter the date for the competition. Month is sufficient.)

Picture #1
Category:     (If the competition has categories, enter the category for this image.)
Title:                (Enter a title for your image.)
File Name:   (Enter your file name EXACTLY as submitted.)

Picture #2
Category:     (If the competition has categories, enter the category for this image.)
Title:                (Enter a title for your image.)
File Name:   (Enter your file name EXACTLY as submitted.)

Picture #3
Category:     (If the competition has categories, enter the category for this image.)
Title:                (Enter a title for your image.)
File Name:   (Enter your file name EXACTLY as submitted.)

Picture #4
Category:     (If the competition has categories, enter the category for this image.)
Title:                (Enter a title for your image.)
File Name:   (Enter your file name EXACTLY as submitted.)

As an example I have prepared a sample using the mythical member "John Q. Public" entering the Monthly Image Competition.

Welland Camera Club
Photographer's Name:    John Q. Public
Photographer's Group:   Silver
Competition:            Monthly Image Competition
Month:                  Sept

Picture #1
Category:     Signs of Spring
Title:         Coming Out
File Name:   jqp_spring07

Picture #2
Category:     Animals and Pets
Title:         Flying High
File Name:   jqp_flying

Picture #3
Category:     Landscapes
Title:         On for Ever
File Name:   jqp_0152

Picture #4
Category:     Photographer's Choice
Title:         Prickly
File Name:   jqp_0087